1
Upload Your RFP
Drop in the RFP document. AI reads it in seconds — extracts scope, deadlines, risks, and gives you a go/no-go recommendation before you invest any time.
~3 minutes Built for contractors
Stop Losing Bids to
Slow Proposals
AI reads your RFPs, generates estimates using your rates, writes professional proposals, and sends them — all in under an hour instead of days.
93%Less time per bid
3.2×More bids per month
< 60 minAverage bid time
Dashboard screenshot
See IMAGE_PROMPTS.md
93%
Time saved per bid
The Problem
Every Hour on a Proposal Is an Hour You're Not Earning
Most contractors spend 10–27 hours on every bid. Reading RFPs, building estimates from scratch, writing proposals, following up manually. Half those bids don't even win.
- Reading 40-page RFPs and hunting for the details that actually matter
- Re-entering the same unit costs and line items bid after bid
- Writing proposals from scratch when you should be on the job site
- Forgetting to follow up — and losing jobs to the contractor who didn't
How It Works
Upload. Review. Send.
Three steps. Under an hour. More bids, less busywork.
2
AI Builds Your Estimate
Using your own unit cost rates, AI generates a complete line-item estimate with margin analysis. Review the numbers, adjust anything flagged, and see your win probability.
~15 min review3
Review & Send
AI writes a professional proposal using your company info and estimate data. Review it, adjust the bid price, and send — with automated follow-ups built in.
~10 min review
Features
Everything You Need to Bid Faster and Win More
From RFP intake to signed proposal — one platform built for your trade.
AI RFP Analysis
Upload any RFP and get an instant breakdown — scope, key dates, risks, requirements, and a go/no-go score so you only bid on jobs worth winning.
Auto-Estimation
AI maps RFP requirements to your unit cost rates and generates a complete line-item estimate — with overhead, profit margins, and flagged uncertainties.
Margin Intelligence
See your break-even, target bid, and stretch bid at a glance. Adjust your price with the bid range slider and watch win probability update in real time.
Proposal Generation
One click generates a professional proposal with executive summary, scope, pricing, timeline, and terms — branded with your company info and ready to send.
Pipeline Dashboard
Kanban-style bid pipeline from Lead to Won. Track every opportunity, see where your proposals stand, and never let a follow-up slip through the cracks.
Automated Follow-Up
Customizable email sequences fire automatically after you send a proposal. Day 3, 7, 14 check-ins — personalized with your client and project details.
What Contractors Say
Built for the Trades. Loved by the Trades.
★★★★★
"We used to spend two full days on a commercial bid. Now my estimator uploads the RFP at 8am and we're reviewing the proposal by lunch. Game changer."
★★★★★
"The margin intelligence alone paid for the subscription. I was leaving 12% on the table on most bids without even knowing it."
★★★★★
"I'm a one-man roofing operation. Before BidBetter I could only handle 3-4 bids a month. Now I'm putting out 12+ without working weekends."
FAQ
Common Questions
BidBetter AI is built for HVAC, roofing, electrical, plumbing, painting, general construction, concrete, framing, drywall, and flooring contractors. When you set up your account, you select your trade and the system pre-populates unit cost templates specific to your work.
The AI uses your actual unit cost rates — not generic national averages. It maps quantities from the RFP to your pricing profile and flags anything it's uncertain about so you can verify. You always review and approve before anything goes out.
Never. Every proposal goes through a Review Screen where you edit the content, adjust pricing, complete a pre-send checklist, and explicitly click Send. Nothing leaves your account without your approval.
All data is encrypted in transit and stored on dedicated infrastructure. Your documents, pricing, and client data are completely isolated from other accounts. We never use your data to train AI models or share it with third parties.
Yes. No contracts, no cancellation fees. Cancel anytime and your subscription ends at the current billing period. You can export all your data before you go.
BidBetter AI handles the full workflow from RFP to proposal delivery, but you can use it alongside your existing tools. Many contractors use it specifically for the RFP analysis and proposal generation while keeping their existing estimating workflow for complex projects.
Ready to Bid Better?
Stop Spending Days on Proposals That Should Take Minutes
See how BidBetter AI works for your trade. Schedule a personalized demo and get your pricing.
Free demo · No commitment · Personalized for your trade